cloud365

Microsoft 365 Tenant-to-Tenant Migration: The Ultimate Step-by-Step Guide

Published on

Microsoft 365 Tenant-to-Tenant Migration is the process of moving mailboxes, OneDrive, SharePoint, Teams, and other workloads from one Microsoft 365 tenant to another. Organizations often need tenant migration during mergers, acquisitions, rebranding, divestments, or changes in infrastructure. While Microsoft offers built-in options, these can be complicated and take a lot of time. Therefore, understanding both manual and automated methods is crucial for secure, accurate, and downtime-free migration.

This guide outlines the reasons, effective methods, and detailed steps for carrying out a successful Microsoft 365 Tenant-to-Tenant Migration.

Major Reasons to Migrate Microsoft 365 from Tenant to Tenant

Organizations migrate Microsoft 365 tenants for many strategic and operational reasons, including:

  • Mergers and Acquisitions: Combining multiple tenants into one.
  • Company Rebranding: Changing domain names and tenant structures.
  • Divestment or Business Split: Separating users and data into a new tenant.
  • Geographical Expansion: Creating region-specific tenants.
  • Security or Compliance Needs: Moving data to a tenant with better governance policies.
  • IT Restructuring: Consolidating or modernizing cloud infrastructure.

No matter the reason, keeping data intact and minimizing downtime are top priorities.

Proven Methods to Microsoft 365 Tenant-to-Tenant Migration

There are two dependable ways to perform Microsoft 365 Tenant-to-Tenant Migration:

  1. Manual Method
  2. Automated Shoviv Office 365 Migration Software

Each method has its own pros and cons, which are detailed below.

Method 1: Manual Office 365 Tenant-to-Tenant Migration

The manual method uses Microsoft's built-in tools and requires strong technical skills. It involves several steps and separate processes for each workload.

Manual Migration Process:

  • Create users and domains in the destination tenant.
  • Configure domain verification and licensing.
  • Use PowerShell scripts to export and import mailboxes.
  • Migrate OneDrive and SharePoint data using Microsoft tools.
  • Manually reconfigure Outlook profiles.
  • Reassign permissions and mailbox settings.

Limitations of the Manual Method:

  • Requires advanced PowerShell knowledge.
  • Time-consuming for large organizations.
  • No centralized dashboard or automation.
  • High risk of data loss or misconfiguration.
  • Difficult to support incremental or selective migration.

Because of these challenges, the manual method is best for small migrations or IT experts with enough time and resources.

Method 2: Best Software for Microsoft 365 Tenant to Tenant Migration

To deal with the complexity of manual migration, professionals prefer Shoviv Office 365 Migration Software. It offers a fully automated and secure way to move data between Microsoft 365 tenants.

Key Benefits of Shoviv Office 365 Migration Software:

  • Seamlessly migrates mailboxes, OneDrive, and SharePoint.
  • Supports incremental migration to avoid duplicates.
  • No limits on file size or user count.
  • Preserves folder structure, permissions, and metadata.
  • Provides scheduling and filtering options.
  • User-friendly interface, no PowerShell needed.

This software ensures minimal downtime and complete data accuracy, making it ideal for enterprises and large-scale migrations.

Simplified Tutorial to Perform Office 365 Tenant-to-Tenant Migration

Here’s a straightforward step-by-step guide using Shoviv Office 365 Migration Software:

  1. Download and Install Shoviv Office 365 Migration Tool.
  2. Add Source Tenant by signing in with Microsoft 365 credentials.
  3. Add Destination Tenant using admin login details.
  4. Select Data such as mailboxes, OneDrive, or SharePoint.
  5. Apply Filters to migrate specific users or date ranges (optional).
  6. Map Users automatically or manually between tenants.
  7. Start Migration and track progress via the live dashboard.
  8. Verify Data in the destination tenant once completed.

The tool also enables incremental migration, ensuring new or modified data is moved without repeating previous items.

Conclusion

Microsoft 365 Tenant-to-Tenant Migration is an important task that requires careful planning and execution. While the manual method is an option, it can be complex, time-consuming, and prone to errors. For a faster, safer, and more efficient migration, using Shoviv Office 365 Migration Software is the best choice. It simplifies the entire process, removes technical challenges, and ensures complete data integrity with minimal downtime.

Resources: SharePoint Tenant to tenant Migration | OneDrive to OneDrive Migration